Manned 24 hour Call-out Service

Store Coordinator

Position Filled
Job ID: 2022_HFPCE_001/A

Due to continued growth, we have an exciting new opportunity for an enthusiastic candidate to join the HF family in a permanent role that promises unique challenges, a varied workload and great career progression opportunities within the company.

We are currently looking to recruit a stores coordinator to join our Mechanical, Electrical & Fire Division working from our Edinburgh Branch.

Salary negotiable upon experience circa £25k – £29k per annum

Hours of work: Monday – Thursday 07:30 – 16:45, Friday 07:30 – 16:00

The Position

You will have strong administration experience, organisational skills, excellent communication and numerical skills and be happy to work in a team alongside like-minded individuals working to strict deadlines. Experience of working in an electrical / plumbing wholesale environment is desired.

This is a long-term position with flexible working arrangements in our Edinburgh branch.

The Role

The successful candidate will be working within the Contracting division, the main responsibility of the role will be to run the stores and process all material and plant order requests for the Edinburgh, Belfast, Aberdeen and Manchester offices. The ideal candidate will be expected to act as part of the purchasing / procurement team and as such your job role and responsibilities may occasionally be altered to help others complete their duties and to cover absence.

Daily tasks to include but are not limited to:

• Maintaining stock levels – being aware of current stock levels and depletion rate & ordering stock as required on a regular basis to minimise stockouts and carrying out stocktakes in line with company requirements.
• Ensuring that material lines are processed in an accurate and timely manner in accordance with procedures.
• Dealing with requisitions for materials / plant equipment and actively using existing inventory from the stores to reduce spend in line with company procedures for all Edinburgh Electrical / Fire and Mechanical jobs – check availability from Stores, if materials have to be ordered, making Purchasing aware.
• Daily processing of material and plant book out / returns lines for the Edinburgh office
• Ensuring all faulty-warranty/surplus/non-standard items are returned for credit for Electrical, Mechanical and Fire in accordance with procedures. To include ensuring that the returns area is kept in order and that suppliers are chased for collections.
• Ensuring that delivery notes are entered accurately onto the system for all goods received in accordance with procedures.
• Maintaining all plant equipment in line with company procedures and ensuring equipment is within calibration. Attending to invoice queries in an accurate and timely manner
• Ensuring that all owned and hired plant equipment is tracked and kept up to date
• Progressing orders to ensure delivery dates are met in line with contract managers’ requirements
• Maintaining the Parts Required monitor ensuring that orders are placed on the system in an accurate and timely manner in accordance with procedures. Orders over 5k must be raised as a requisition and approved.
• Ensuring that un-priced / call and collect orders are progressed daily and updated accordingly
• Price checking on orders and negotiating with suppliers in line with company processes
• On a monthly basis, running the outstanding order report to cancel down any old orders.
• Operate a variety of standard office machines; computer/copiers/scanners
• File data and perform other routine clerical tasks as assigned and for other departments as required

What You Need

• Smart and tidy appearance
• Excellent communication skills
• Comprehensive numerical skills
• Good time-management skills
• Ability to work as part of a team
• Ability to work on own initiative
• Willingness to learn
• Friendly, patient and polite nature
• Product knowledge advantageous but not essential

Working for HF Group

The HF Group is a family run collection of companies and services with branches across the UK. Our family culture stretches back over three centuries in business yet it means much more than dates and numbers. It’s quite literally, the core of our business. We consider all of our employees as part of the family and invaluable assets to our ongoing success. We continually invest in training, refresher courses and development for our team that allows everyone in the HF family to share in a thriving and mutually supportive working environment.

The benefit to us? Excellent staff retention and length of service rates. And to our clients? The reassurance of the best possible service, throughout every aspect of their communications with us.

Working across a variety of business sectors in exciting, ground-breaking projects, we make sure that new members who join the HF family join us with a clearly defined development path that is supported by regular reviews, training and ongoing support from our senior level management team.

Benefits/Additional Perks

• Private Medical Cover
• Critical Illness Cover
• Auto Enrolment Pension
• Death in Service Insurance
• Perkbox Subscriptions

No Agencies please
To apply for this role or for to be considered for further roles at HF Group, please contact:

HR Manager
HF Group
100 Albert Drive
Glasgow
G41 2SJ
enclosing your CV and current salary
or e-mail: personnel@hf-group.co.uk
(Online application forms available upon request)

HF is an equal opportunities employer.

Please note your employment is conditional upon the Company’s receipt of satisfactory references and if requested by the Company, a satisfactory Disclosure and Barring Service check.

Disclaimer: due to the high volume of applications that we receive, we reserve the right to close a vacancy earlier than the advertised date. This is to ensure that we can manage application levels while maintaining a positive candidate experience. Once a job vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment.

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