Stores & Purchasing Co-ordinator

HF Group is one of the UK’s leading multi-discipline building services contractors, delivering high-quality solutions across Electrical, Mechanical, Fire & Security, Telecommunications, and Automated Controls. With a legacy spanning over 3 centuries and a family culture, we consider all of our employees as part of the family and invaluable assets to our ongoing business.

Our head office is in Glasgow with offices in Edinburgh, Aberdeen, Manchester, and Belfast, providing services to clients across both public and private sectors throughout the UK.

As part of our continued growth, we are seeking an enthusiastic Stores & Purchasing Co-ordinator to join our team in the Edinburgh office.

You will work within the Contracting division, the main responsibility of the role will be to run the stores department and process all material and plant order requests for the Edinburgh, Belfast and Aberdeen offices. The ideal candidate will be part of the purchasing / procurement team and as such your job role and responsibilities may occasionally be altered to help others complete their duties and cover absence.

The successful candidate will be responsible for but not limited to:

• Maintaining stock levels – being aware of current stock levels and depletion rate & ordering stock as required on a regular basis to minimise stockouts and carrying out stocktakes in line with company requirements.
• Ensuring that material lines are processed in an accurate and timely manner in accordance with procedures.
• Dealing with requisitions for materials / plant equipment and actively using existing inventory from the stores to reduce spend in line with company procedures for all Edinburgh Electrical / Fire and Mechanical jobs – check availability from Stores, if materials have to be ordered, making Purchasing aware.
• Daily processing of material and plant book out / returns lines for the Edinburgh office
• Ensuring all faulty-warranty/surplus/non-standard items are returned for credit for Electrical, Mechanical and Fire in accordance with procedures. To include ensuring that the returns area is kept in order and that suppliers are chased for collections.
• Ensuring that delivery notes are entered accurately onto the system for all goods received in accordance with procedures.
• Maintaining all plant equipment in line with company procedures and ensuring equipment is within calibration. Attending to invoice queries in an accurate and timely manner
• Ensuring that all owned and hired plant equipment is tracked and kept up to date
• Managing PPE stock levels and dealing with PPE requests from engineers / office staff
• Progressing orders to ensure delivery dates are met in line with contract managers’ requirements
• Maintaining the Parts Required monitor ensuring that orders are placed on the system in an accurate and timely manner in accordance with procedures.

Key Skills, Qualifications and Experience Required:

• Strong administration experience and excellent organisational skills
• Excellent communication and numerical skills
• Team Player with the ability to work alone with minimum supervision
• Ability to work to strict deadlines
• Experience of working in an electrical / plumbing wholesale environment is desired

Applications close on Friday, 10th April 2026, if you have not heard from us within 4 weeks of the closing date, please assume your application has been unsuccessful on this occasion.