Project Procurement & Support Co-ordinator

HF Group is one of the UK’s leading multi-discipline building services contractors, delivering high-quality solutions across Electrical, Mechanical, Fire & Security, Telecommunications, and Automated Controls. With a legacy spanning over 3 centuries and a family culture, we consider all of our employees as part of the family and invaluable assets to our ongoing business.

Our head office is in Glasgow with offices in Edinburgh, Aberdeen, Manchester, and Belfast, providing services to clients across both public and private sectors throughout the UK.

As part of our continued growth, we have an exciting opportunity for an enthusiastic Project Procurement & Support Co-ordinator to join the HF family at our Glasgow office. This is a permanent role that promises unique challenges, a varied workload and great career progression opportunities.

The successful candidate will be responsible for but not limited to:

• Sourcing, purchasing and coordinating the delivery of all project materials in line with programme requirements.
• Driving best value through supplier negotiation, pricing comparisons, and use of preferred suppliers.
• Raising and managing purchase orders, track deliveries, and resolve supply chain issues promptly.
• Co-ordinating the scheduling, allocation, and movement of plant and equipment across project sites.
• Liaising with plant hire companies to manage costs, availability, and off-hire to minimise spend.
• Acting as the primary point of contact for agency labour providers, coordinating workforce requirements with site managers.
• Maintaining accurate records of agency personnel, timesheets, and associated costs.
• Printing, distributing, and managing project drawings and technical documentation for the project team.
• Mark up and track drawing revisions and changes, maintaining an accurate version control register.
• Ensuring the project team always has access to the most current, approved documentation and issue sheets.
• Assisting project managers with general administrative tasks including correspondence, filing, and report preparation
• Supporting the preparation and issue of project documentation, meeting minutes, and progress reports.

Key Skills, Qualifications and Experience Required:

• Strong organisational and time management skills, with the ability to manage multiple competing priorities.
• High level of accuracy and attention to detail, particularly in document management and purchasing records.
• Confident communicator with the ability to liaise effectively with suppliers, site teams, and management.
• Proficient in Microsoft Office (Excel, Word, Outlook) with strong document handling skills.
• Understanding of document control principles and version management.
• Ability to work proactively and use initiative in a fast-paced project environment.
• Demonstrable administrative, coordination, or procurement support experience.
• National 5s (or equivalent) in English and Maths.
• HNC/HND or degree in Construction Management / Quantity Surveying. (desirable)
• CIPS qualification or relevant procurement/supply chain training. (desirable)
• Health & Safety awareness training (e.g., IOSH). (desirable)
• Experience of working in an electrical/plumbing wholesale environment. (desirable)

Applications close on Tuesday, 31st March 2026, if you have not heard from us within 4 weeks of the closing date, please assume your application has been unsuccessful on this occasion.