Office Administrator – JOB ID – HF29

HF Group is one of the UK’s leading multi-discipline building services contractors, delivering high-quality solutions across Electrical, Mechanical, Fire & Security, Telecommunications, and Automated Controls.   With a legacy spanning over 3 centuries and a family culture, we consider all of our employees as part of the family and invaluable assets to our ongoing business.

Our head office is in Glasgow with offices in Edinburgh, Manchester, Belfast and Aberdeen, providing services to clients across both the public and private sectors throughout the UK.

As part of our continued growth, we’re searching for a detail-oriented and proactive Office Administrator to support our Human Resources and Health, Safety & Environment functions. This role is vital in ensuring compliance, efficient administrative support and the smooth coordination of both HR and HSE processes within the business.  This is a fantastic opportunity to work on a diverse range of admin tasks in a supportive and safety-focused environment.

Working Hours: Monday – Thursday: 08:30 – 16:45, Friday: 08:30 – 16:00

Key Responsibilities include but are not limited to:

Human Resources (HR)

• Maintain accurate employee records and HR databases
• Assist with recruitment (invite to interview, regret letters etc), onboarding and induction processes
• Coordinate staff training requests, training agreements etc
• Carry out employment checks (PVG/MOD applications etc)

Health, Safety & Environment (HSE):

• Maintain HSE documentation (risk/DSE assessments etc)
• Organise safety training and toolbox talks for employees
• Promote a culture of safety awareness across all departments

Office:

• Support back-office departments with communications, correspondence, phone calls, invoicing etc
• Act as first point of contact for visitors and clients
• Provide any other admin support as required

Requirements

• Certification in Business Administration or related field
• Proven experience in an administrative role in a fast paced environment
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Attention to detail, confidentiality, and strong organisational skills

What We Offer

• Competitive Salary
• 32 Days Holiday (inclusive of bank)
• Private Medical Care
• Critical Illness Cover
• Death In Service Scheme
• Perkbox Subscriptions
• Hybrid Working (after successful probation period)

To apply for this post, please submit a covering letter and cv to personnel@hf-group.co.uk

HF Group is an equal opportunity employer, committed to fostering a diverse and inclusive workplace.