Manned 24 hour Call-out Service

Fleet Co-Ordinator

Position Filled
Please note: This position has been filled
Job ID: 2023_HFFCO_006/A

We have an exciting new opportunity for an enthusiastic candidate to join the HF family in a permanent role that promise unique challenges, a varied workload and great career progression opportunities within the company.

We are currently looking to recruit a Fleet Co-Ordinator to join us based out of Glasgow branch.

Salary negotiable upon experience. £24,000 – £26,000

Hours of work: Monday – Thursday 08:30 – 16:45, Friday 08:30 – 16:00


The Position

You will have strong administration experience, excellent communication and numerical skills and be happy to work in a team alongside like-minded individuals working to strict deadlines.

This is a long-term position with flexible working arrangements in our Glasgow branch.

The Role

  • Hire all vehicles across various HF Divisions including Electrical, Mechanical, Fire & Security and Controls, raising all monthly van PO’s, receipting and dealing with related invoices.
  • Ensuring Insurance database is kept up to date with vehicles and drivers.
  • Ensuring that operatives are eligible to drive company vehicles
  • Tracking and issuing fuel cards
  • Dealing with any fines and ensuring deductions are done
  • Dealing with the Company vehicle insurance / logging / tracking and see claims process through and ensuring that negligent damages are recovered from the employee
  • Updating the van spreadsheet / fuel costs / average mileage and producing average fuel cost report
  • Carrying out van spot checks and liaising with managers in other offices to carry out van spot checks
  • Dealing with any driver complaints from the public
  • Maintaining Tracker website and accuracy of vehicle allocation. Performing spot checks
  • Servicing & MOT tracking & organisation
  • Travel, accommodation, Hotels.

Additional Responsibilities

  • Answer incoming calls
  • Filing data and perform other routine clerical tasks as required
  • Operate a variety of standard office machines; computer / telephone / photocopier / printer etc.

What you need

  • Smart and tidy appearance
  • Excellent communication skills
  • Comprehensive numerical skills
  • Good time-management skills
  • Ability to work as part of a team
  • Ability to work on own initiative
  • Willingness to learn
  • Friendly, patient and polite nature

a company well connected

Working for HF Group

The HF Group is a family run collection of companies and services with branches across the UK. Our family culture stretches back over three centuries in business yet it means much more than dates and numbers. It’s quite literally, the core of our business. We consider all of our employees as part of the family and invaluable assets to our ongoing success. We continually invest in training, refresher courses and development for our team that allows everyone in the HF family to share in a thriving and mutually supportive working environment.

The benefit to us? Excellent staff retention and length of service rates. And to our clients? The reassurance of the best possible service, throughout every aspect of their communications with us.

Working across a variety of business sectors in exciting, ground-breaking projects, we make sure that new members who join the HF family join us with a clearly defined development path that is supported by regular reviews, training and ongoing support from our senior level management team.

Benefits/Additional Perks

  • Private Medical Cover
  • Critical Illness Cover
  • Auto Enrolment Pension
  • Death in Service Insurance
  • Perkbox Subscriptions

No Agencies please

To apply for this role or for to be considered for further roles at HF Group, please contact:

HR Manager
HF Group
100 Albert Drive
G41 2SJ
enclosing your CV and current salary
or e-mail:
(Online application forms available upon request)

HF is an equal opportunities employer.

Please note your employment is conditional upon the Company’s receipt of satisfactory references and if requested by the Company, a satisfactory Disclosure and Barring Service check.

Disclaimer: due to the high volume of applications that we receive, we reserve the right to close a vacancy earlier than the advertised date. This is to ensure that we can manage application levels while maintaining a positive candidate experience. Once a job vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment.

Due to volume only successful candidates will be contacted.

facilities management case studies

Browse our latest case studies...

The Importance of Quality in Electrical Testing

Why Cutting Corners is Not an Option Electrical testing is a critical aspect of ensuring the safety, reliability, and efficiency of electrical systems. Whether it’s in residential, commercial, or industrial settings, the quality of electrical testing can have far-reaching implications. While it might be tempting to cut corners and reduce costs by opting for cheaper […]

  • NSI Gold Fire & Security
    NICEIC Electrical Contractor
    Gas Safe Engineers
    REFCOM accredited heating engineer
    Select Electrical Contractors
    construction line accreditation
    CHAS Accredited contractor
    SMI PEF Contractor
    BAFE Fire Safety Registered Contractor
    OFTEC Registered Heating Business
    OFTEC accreditation